VACANCY SECRETARY (for NGO in International Education)

IIEF (The Indonesian International Education Foundation) is an
Indonesian not-for-profit organization in scholarship management and
international education which manages numerous programs on various
scales and values from major international donor and funding
organizations. IIEF (http://www.iief.or.id ) is
a local partner organization of the Institute of International Education
(IIE), one of the world's largest and most experienced international
education and professional exchange organizations based in New York
(http://www.iie.org ).

PositionSummary:

IIEF is recruiting to fill the position of Secretary. This position will
be responsible to provide personal administrative support to the
Director and Deputy Director/CFO. Duties include general clerical,
translation and project based work. This individual must also project a
professional company image through in-person and phone interactions.

Responsibilities:

* Prepare correspondence, reports, and materials for publications and
presentations.
* Set up the Director's travel arrangements.
* Set up accommodation and entertainment arrangements for company
visitors.
* Maintain the Director's calendar.
* Prepare and maintain the Director's expense report.
* Set up and coordinate meetings and conferences.
* Create, transcribe, and distribute meeting agendas and minutes.
* Respond to telephone inquiries in appropriate manner.
* Meet and greet clients and visitors.
* Perform general clerical duties including but not limited to:
photocopying, faxing, mailing, and filing.
* Maintain hard copy and electronic filing system.
* Coordinate project-based work.
* Other duties as assigned.

Skills/Qualifications:

* Min. Diploma in Secretary from reputable academy,preferably from
Tarakanita, fresh graduates are encouraged to apply
* Excellent skill in English (oral and written) is a must
* Verbal and written communication skills and the ability to type at
least 60 wpm
* Proficiency in MS Office (Word, Excel, PowerPoint), having
excellent office clerical skills in performing secretarial duties
* Detail-oriented, well-organized, and able to thrive in a fast-paced
environment
* Willingness to work a flexible schedule and occasional overnight
travel

* Sensitive, compassionate and positive; good relationship skills
* Ability to handle confidential information with discretion
* Team worker, the ability to work as part of a team

Send your resume to: iiefrecruit@gmail.com
before 06 August 2011 stating the
position applied. (No telephone inquiries)