Project Coordinator output 5 Transfer of Rehabilitation and Reconstruction assets

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http://jobs.undp.org/cj_view_job.cfm?job_id=24619

Post : Project Coordinator output 5 Transfer of Rehabilitation and Reconstruction assets
Type of contract : Service Contract
Post Level : SC 8
Duration : 1 year
Duty Station : Banda Aceh

Organizational Context
The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen the capacity of Aceh’s provincial government and ensure that it has the wherewithal to efficiently assume the responsibilities, functions, resources and assets it has inherited from the Aceh and Nias Reconstruction and Rehabilitation Body (BRR).
AGTP is designed to address critical gaps in the Aceh government’s policy-making and technical capacity. The first gap lies in the Executive’s capacity to coordinate the transition. The second gap lies in the technical capacity of the provincial and district government agencies to process assets and projects transferred from BRR, and to implement ongoing recovery work. The third gap is the administration’s broader institutional capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition.
AGTP is expected to receive additional funding from the donor mid-2011, thus extending the project period up to June 2012. The additional funding scheme will be mostly used to provide support to local government during the verification of rehabilitation and reconstruction (RR) assets, asset transfer process, as well as building the capacity of regional governments in asset management. Coordination mechanism on asset transfer at national, provincial, and district level will also be supported by the funding.
The project is managed by a project management unit (PMU) based in Banda Aceh, while its implementation is backstopped by the UNDP DGU project assurance team in its Country Office in Jakarta under the Decentralisation and Local Governance Cluster.
Under the guidance and direct supervision of National Programme Manager of Aceh Government Transformation Programme, the Output Coordinator (Transfer of Rehabilitation and Reconstruction assets) will be responsible to ensure timely implementation of activities with regard to asset transfer and management across all districts of Aceh. His/Her responsibilities will also extend to ensuring proper support on AGTP’s capacity building initiatives in asset management to local governments.
S/he will serve the Project as the focal point for planning, monitoring and evaluation to ensure that project components of Output 5 of AGTP comply with UNDP policies and procedure. S/he
will also be responsible for the oversight of (a) project implementation of project components; and (b) compliance to government and UNDP policies and procedure. The Output Coordinator will also supervise and lead the Project Associates and Project Assistants.
S/he works in close collaboration with other project components/clusters of AGTP and with the programme staff in the Governance Unit of UNDP Country Office and government officials, technical advisors and experts ensuring successful project implementation

Functions / Key Results Expected

As a member of the UNDP-AGTP management team, ensures implementation of programme Strategies direction focusing on achievement of the following results:

* Build and maintain close cooperative relation with relevant stakeholder and partners in Aceh including but not limiting to provincial and district government agencies, including Liquidation Team, Kantor Wilayah I Direktorat Jenderal Kekayaan Negara (DJKN) Banda Aceh, Dinas Pengelolaan Keuangan dan Kekayaan Aceh (DPKKA), and Dinas Pengelolaan Keuangan dan Kekayaan Daerah (DPKKD) across districts of Aceh;
* In close collaboration with NPM AGTP and AGTP’s Adviser Teams on Asset Transfer and Management, ensure UNDP’s support to local government in asset transfer and management is carried out in effective manner;
Conduct/participate in coordination meetings, forums and other relevant events in Aceh to be abreast of issues of asset transfer and management in Aceh.

Participates in effective management of the AGTP programme and supervision of the Programme team within the practice area specialization assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:

* Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
* Effective monitoring, analysis of the programme environment, timely readjustment of the programme, and measuring the impact of the AGTP’s technical assistance to SKPAs.
* Effective coordination of project team in preparing and implementing asset verification process, training, and capacity building of local government agencies.
* Regular update of progress on the asset transfer and management process across districts of Aceh.
3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
* Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

. 4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results:
* Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
* Sound contributions to knowledge networks and communities of practice.
* Organization of training for the operations/ projects staff on programme issues.
* Professional growth through active learning.
Impact of Results
The key results have an impact on the overall efficiency and effectiveness AGTP project Management, particularly in the delivery of Output 5 (Transfer of Rehabilitation and Reconstruction Assets). Project implementation in line with the objective of the project and UNDP rules, regulations and procedures is critical to ensure achievement of UNDP country programme outcomes. A client oriented and efficient approach has impact on the image of UNDP Indonesia.
Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Ppreparing information for advocacy
* Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
* Assesses project performance to identify success factors and incorporates best practices into project work
* Researches linkages across programme activities to identify critical points of integration
* Monitors specific stages of projects/programme implementation
Building Strategic Partnerships
Levle 1.2: Maintaining a network of contacts
* Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
* Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
* Generates new ideas and proposes new, more effective ways of doing things
Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies
* Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
* Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
* Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
* Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
* Strives to keep job knowledge up-to-date through self-directed study and other means of learning
* Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
* Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
Level 1.2: Establishing effective client relationships
* Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
* Organizes and prioritizes work schedule to meet client needs and deadlines
Core Competencies:
* Demonstrating/safeguarding ethics and integrity
* Demonstrate corporate knowledge and sound judgment
* Self-development, initiative-taking
* Acting as a team player and facilitating team work
* Facilitating and encouraging open communication in the team, communicating effectively
* Creating synergies through self-control
* Managing conflict
* Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
* Informed and transparent decision making


Education: Bachelor degree or Master’s Degree or equivalent in business administration, public administration, economic, political or social sciences or related field.

Experience:
- Minimum Six years for Bachelor degree or two years for Master Degree of professional experience in decentralization or related fields of work and hands-on experience in implementing development projects;
- Experience in providing capacity building programme to local government;
- Demonstrated knowledge and experience in working on bureaucratic reform/decentralization is essential;
- Proven experience in translating needs into programme and project documents;
- Good analytical skills and presentation skills;
- Excellent contacts and network within Aceh and Jakarta at level of provincial and district government, central government, civil society and donor community; and
- Experience in the use of computers and office software packages and handling of web based management systems.
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Language Requirements: Fluency in the UN and national language of the duty station.

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