For its Regional Office based in Jakarta, Hivos is opening the following vacancy: Office Assistant/ Office Support GF10 HIV – HIVOS-ISEAN

In 2010, the Humanist Institute for Co-operation with Developing Countries (Hivos) and the Insular Southeast Asian Network on Men having Sex with Men (MSM), Transgender (TG), and HIV (ISEAN) jointly submitted a regional proposal to the Global Fund for AIDS, Malaria, and Tuberculosis (GFATM) Round 10. This grant has the main goal of reducing (a) the vulnerability and risks of MSM and TG to HIV infection and (b) the impact of HIV on their lives in Insular Southeast Asia (Indonesia, Malaysia, the Philippines and Timor Leste). It intends to address critical gaps in supporting and scaling up activities that reduce HIV/AIDS among MSMs and TGs. The project, entitled ‘Strengthening Community Systems to Reduce Vulnerability to and Impact of HIV infection on MSM and TG in Insular Southeast Asia’, was approved by GFATM and is expected to start on September, 2011.

For its Regional Office based in Jakarta, Hivos is opening the following vacancy:

Office Assistant/ Office Support
GF10 HIV – HIVOS-ISEAN

I. Supervision : Reports to Finance/Grant Manager (FGM)
II. Coordination: Coordinates with other HIVOS-ISEAN office staff (Training Coordinator,
Technical Advisor HIV/AIDS and Monitoring and Evaluation Officer (M&E O) On occasion, liaise with Sub Recipients (SRs) and other project
stakeholders

III. Main Responsibilities:

1. With the Program Director (PD) and the FGM, assist in the development or implementation of financial and administrative processes for the
Global Fund project;
2. Carry out administrative and secretarial duties;
3. Assist the FGM in maintaining accounting records;
4. Ensure all office equipment and services are appropriately maintained.
5. Provide administrative support to staff and project partners in organizing regional activities;
6. Arrange logistic requirements for the office; and
7. Maintain records and inventory control of project assets.

IV. Qualifications

Required

1. At least a Certificate-level training in secretarial and office functions;
2. At least 2 years experience in office management or related tasks;
3. Ability to communicate well in written and spoken English;
4. Skills in time management and coordination;
5. Skills in coordinating technical and administrative matters;
6. Proficiency in computer-based programs (MSOffice) and communications (e.g. internet); and
7. Ability to work independently and as part of a team.

Preferred

1. Bachelor’s degree in Communications, Business or related fields;
2. Experience in working with NGOs on development projects; and
3. Experience in managing and coordinating logistics involving multi-country stakeholders.

Information

Applicants should send a CV and cover letter to: hrd@hivos.or.id no later than 1 August, 2011 and indicate reference code 'OffSupport” in the subject of your email.